Compare / CPOMS
Pupil Protect vs CPOMS
CPOMS StudentSafe is a well-established system for recording safeguarding concerns in schools. Both let any member of staff log a concern, build a chronology for each pupil and alert your safeguarding team.
The main differences are in how each record is put together, what’s included in the price, and how much of each product’s detail is published.
Last checked against published information. Sources
Side by side
| What you need | Pupil Protect | CPOMS |
|---|---|---|
| Logging a concern | Any adult in school, in a couple of minutes. "Help me write this" turns rough notes into a clearer draft to use or dismiss, and keeps the child's words in quotation marks exactly as written. Pupils, parents and anyone else can report through the school's link or QR code, named or anonymously. | Any member of staff, on desktop or mobile. An anonymous QR code route is also offered. |
| The chronology | Every concern, action, contact, meeting and document, in order. A family timeline puts brothers' and sisters' chronologies side by side. | Concerns, forms, documents, interventions, notes and interviews. |
| Body maps | Numbered markers on a body map. Children's injuries are never photographed. | Not stated publicly. |
| Alerts | In-app and email, or a daily summary at 07:00, set for each role along with which concerns alert it. Emails never say which pupil or what happened, and an urgent concern nobody has opened after 2 hours is flagged. Coming soon: text messages. | Alerts, with severity ratings you can customise. |
| Pattern alerts | Eight rules check every 15 minutes, such as 3 concerns in 30 days, siblings with recent concerns, a cluster in one form, or an urgent concern nobody has opened after 2 hours. Each is a plain count your school can adjust, so anyone can see why a pupil was flagged. | Reports that show trends. Automatic pattern flags aren't described publicly. |
| Pupils moving school | When a pupil joins from another Pupil Protect school, they're matched by UPN. The old school sends the full chronology or key events, and it goes straight into the new chronology. Requests are overdue after 5 school days, with a reminder each day after. | Child protection history shared for pupils transferring to and from your school, with consent. |
| Who can see what | 7 starting roles you can rename, add or delete, with 46 permissions. Each role can be kept out of restricted categories, or limited to its own forms, years or houses. Staff accounts come from your MIS. | Role-based permissions you can customise. |
| Audit trail | Every view, change, export, print and sign-in, searchable in Admin. Entries are never changed or deleted. Anyone opening 20 or more records in 10 minutes alerts admins, and exports or prints between 20:00 and 06:00 are flagged. | Time, date and user stamped on incidents and actions. Audit information kept for at least 12 months. |
| MIS | Arbor, Bromcom, SIMS, iSAMS, ScholarPack, Facility CMIS, Double First Engage, RM Integris, Progresso, Pupil Asset, SchoolBase, PASS and SchoolPod. Synced four times a school day and overnight. | Integrates with "leading MIS systems". Its website doesn't name them. |
| AI | Writing help, suggested next steps, category suggestions and answers from your own policies. It runs on a model your school controls, inside Pupil Protect or on your own server, so pupil information never goes to an outside AI service. Off until your school switches it on, and only for roles you allow. A person checks everything. | Plain-language descriptions and category suggestions while a concern is logged, reviewed by staff before saving. |
| Meetings | Core groups, strategy meetings and reviews are scheduled and recorded with who attended and what was decided. Approved minutes go on the chronology. Coming soon: with everyone's agreement, recording and transcribing core groups and reviews, then drafting minutes for the chair to approve. | Not stated publicly. |
| Concerns about staff | In Staff, alongside the single central record and safer recruitment. | CPOMS StaffSafe, inside StudentSafe. Staff can't see records about themselves. |
| Trust reporting | Insight, counts only, included for trusts. | CPOMS Insight, Power BI dashboards for trusts, bought separately. |
| Where data is kept | UK data centres, including backups. AI runs inside Pupil Protect or on your school's own server, never on an outside AI service. | UK, on a Microsoft Azure private cloud. |
| Certification | None yet. We're working towards certification. | ISO/IEC 27001:2022, certificate 00042475, issued by LRQA. |
| Price | Published on our pricing page. One price a year per school, based on roll, excluding VAT. No set-up fees. Coming soon: importing your records from your old system, included in the price. | Not published for StudentSafe. Quote on request. StaffSafe is discounted when bought with StudentSafe. |
| Leaving | Print any pupil's chronology or concern, and download pupils, cases and reports as CSV, at any time at no extra cost. Coming soon: one export of every record and document. | Exports through reports at any time. At the end of a contract, a password-protected JSON export at no extra cost. 30 days' notice to cancel. |
“Not stated publicly” means we couldn’t find it on CPOMS’s website. It may still be available, so ask them. If anything here is wrong or out of date, email sales@pupilprotect.co.uk and we’ll correct it.
When CPOMS may suit you better
No system is right for every school. These are fair reasons to choose CPOMS.
- You want a long-established supplier with a large community of schools already using it.
- You need your supplier to hold ISO 27001 certification today.
- You already use other CPOMS products, such as VisitorSafe or Insight, and want one supplier for all of them.
Moving from CPOMS
We bring your records across and your DSL checks them before anything goes live.
Can we get our records out of CPOMS?
Yes. CPOMS says schools can export through its reports at any time, and that at the end of a contract it provides a password-protected JSON export at no extra cost. Coming soon: importing from that export into Pupil Protect.
What comes across?
Coming soon: concerns and actions, chronologies with their original dates, documents and categories. Until then, keep CPOMS read-only for past records. Pupils joining from another Pupil Protect school bring their record with them today.
When should we give notice?
CPOMS's G-Cloud terms give 30 days' notice to cancel. Check your own contract, as it may differ. You can keep CPOMS read-only until it ends.
Our categories are set up the way we like them. Do we lose them?
No. You start with 17 recommended categories, and can rename, recolour, restrict, reorder, merge or add your own to match the ones you use in CPOMS.
Sources
CPOMS is a trademark of its owner. We are not affiliated with them. Checked .
See it next to CPOMS.
A 30-minute demo shaped around how you use CPOMS today, and what moving would involve.