Pupil Protect Health
Every dose, bump and accident, written down properly.
Health records the medicines you give, first aid and accidents for pupils, staff and visitors, and records when parents were told what happened. Anything that worries a first aider goes straight to your safeguarding team.
For first aiders, the school office and your designated safeguarding lead (DSL). Included in every Pupil Protect plan.
Medical conditions and healthcare plans are part of Safeguard. Health adds what happens in the medical room.
Medicines, with every dose recorded
Each pupil’s medicines are listed with the parent’s consent, the dose and when it’s due. When a dose is given, record what, when and who gave it, and it joins the pupil’s medication record.
- Consent before the first doseStaff record the parent’s consent for each medicine, with who gave it, once the signed form is in. Nothing can be recorded as given without it. Coming soon: parents giving consent online.
- A controlled drugs registerEvery controlled drug dose needs a second checker who isn’t the person giving it. Entries for given, not given, received and stock checks are never deleted.
- Stock and expiry datesSee how much is left, with a low-stock warning at a level you set. Anything expiring in the next 2 to 8 weeks, as you choose, is listed on Medical room today, including the school’s spare inhalers and adrenaline pens. Coming soon: expiry reminder notifications.
- Ready for tripsFor each trip in the next 4 weeks, see everyone going with their conditions, the medicines to take and who carries them, tick off what’s packed, note the nearest A&E and print one trip health list. Coming soon: creating trips in Health.
Asthma is on Amira’s record in Safeguard, with her healthcare plan.
First aid and accidents, for everyone on site
Record first aid on a tablet in the medical room or on a phone on the field. Accidents to pupils, staff and visitors, and near misses, are kept in one place.
- Where it happened, and what was doneMark injuries on a body map with numbered markers. Children’s injuries are never photographed. Accidents get an ACC- reference and near misses an NM- reference.
- Head injury checks every 15 minutesRecord each check on the visit: alert and talking, headache, sick or dizzy.
- Witnesses and follow-up actionsAdd witness statements and what caused it. Each follow-up action has an owner and a due date, so the same accident doesn’t happen twice.
- RIDDOR flagged for youFor staff, a specified injury or more than 7 days off. For pupils and visitors, being taken to hospital from an accident arising from a work activity. Marking it reported needs the HSE reference, and can’t be undone.
- Hotspots and reportsSee accidents this term or last by place and time of day, head injuries and whether parents were told, and anything that may need reporting.
This may be reportable under RIDDOR because the person was taken to hospital and it arose from a work activity. Enter the HSE reference once it’s reported.
Parents told the same day
After a head injury or anything you choose, the first aider has a message ready saying what happened, what was done and what to look out for tonight. The visit records who told the parent and when.
- Your wording, set onceWrite the messages for each kind of injury, with advice on what to watch for. Head injury messages come with 48-hour advice already written.
- Automatic or ask, per eventChoose for each kind of event whether a message is needed every time or the first aider is asked. Head injury messages can be turned off, but that change is logged.
- Only what parents needThe message is about their own child. Other children involved are never named.
- Coming soon: how it reaches themApp, email or text. If a message is unread after 30 or 60 minutes, the first aider will be asked to phone. Until then the first aider marks the parent as told.
When an injury is a safeguarding worry
Most first aid is just first aid. Health makes sure the rest isn’t missed.
- Patterns are noticedA child who comes to the medical room 4 or more times in 3 weeks is flagged to the first aider, who can raise a concern from the flag or set it aside. You choose the numbers. Coming soon: rules for injuries in unusual places and repeat head injuries.
- A concern in one stepIf a first aider is worried, they raise a concern from the visit. It goes to the DSL team, linked to the first aid record.
- The DSL sees it in contextMedical room visits can be shown on the child’s chronology in Safeguard, next to everything else.
Works with the rest of Pupil Protect
Health is included in every plan, alongside Safeguard. It shares one sign-in and the same pupil and staff records, so conditions, plans and training are already there.
See it with your own medical room in mind.
A 30-minute demo shaped around how your first aiders record medicines and accidents today.