3 OctFriday
Identity and right to work checked
The office manager records what was seen and keeps only the last few characters of any document number.
DonePupil Protect Staff
Every adult checked, trained and accounted for.
Staff keeps your single central record, safer recruitment, training records and concerns about adults in one place, with the sensitive parts open only to the few people who need them.
For headteachers, HR leads, office managers and your designated safeguarding lead (DSL).
2 checks to fix before people start184 of 186 people fully checked. Last checked complete 9 Oct.
MissingElla, teaching assistantRecord check
MissingTrip volunteerRecord check
Due 14 NovMark, teacher of PERequest renewal
Built around Keeping children safe in education, including Part three on safer recruitment and Part four on allegations against staff.
The single central record, kept as you go
Every check for every adult, with the date it was done and who did it. Anything missing or about to expire is listed first, so you fix it before it matters.
- Every check that applies to the role, and no moreIdentity, right to work, qualifications, prohibition from teaching, section 128, enhanced DBS, barred list, the DBS Update Service and overseas checks. Each person gets only the checks their role needs, so section 128 applies to governors and management roles, and anything else shows as “Not needed”.
- Renewals on your policyAn enhanced DBS that isn’t on the Update Service is due every 3 years by default, flagged 60 days ahead. “Request renewal” emails the person. Changing a completed check needs a reason, and the earlier entry is kept.
- Coming soon: order checks without leaving StaffApply for an enhanced DBS and order other checks from the person’s record, through a registered DBS umbrella body. Each one will show as waiting until the result comes back. An enhanced DBS check will cost £68 and a basic one £43, including the DBS fee, plus VAT. [Date]
- Staff, supply, volunteers, governors and contractorsSupply and agency staff are cleared by the agency’s written confirmation, kept on file.
- Less personal data on screenDBS certificate numbers are shown in part. Dates of birth and National Insurance numbers aren’t on the record.
- Ready for inspectionOpen a printable copy of the record to print or save as a PDF. The export is logged, and every change to the record keeps the earlier entry. Coming soon: exporting for a date range.
Can’t start until checks are complete. Starts 2 Nov. If the DBS isn’t back, she can start only with the barred list check, a risk assessment and supervision.
IdentityChecked 3 Oct. Passport and proof of address seen.
Right to workChecked 3 Oct
Enhanced DBSApplied 3 Oct Waiting for the certificate
Barred listChecked 4 Oct, while the DBS is pending
OverseasMissing Certificate of good conduct needed
OFFICIAL-SENSITIVEOpen a printable copy of the single central record?
CancelOpen printable copy
Safer recruitment, from offer to first day
Each starter has a list of what must be in place before they work with pupils. You can see at a glance who is ready, who is waiting and what is holding them up.
Staff Reports show the average time to clear checks, and a list of upcoming starters who can’t start until they’re clear.
Coming soon: a list for leavers too, to return the badge and keys, and remove access to Pupil Protect at a set time. Their single central record entry is kept.
3 Oct
Enhanced DBS applied for
The record shows it as waiting, not missing, so nobody chases something that is already in hand.
Waiting4 Oct
Barred list checked while the DBS is pending
If the certificate isn’t back in time, the headteacher can decide whether she starts with a risk assessment and supervision.
DoneBefore2 Nov
Overseas check and induction
She lived abroad for three years, so a certificate of good conduct is needed. Safeguarding induction is booked for her first morning.
MissingEveryone who works with your pupils, and their training
One directory of staff, supply, volunteers, governors and contractors. Staff come from your MIS. Everyone else is added by hand.
- Training records that chase themselvesSee who has read and confirmed Keeping children safe in education this year, who is due, and when the DSL team’s Level 3 training needs refreshing.
- Reminders in one goSelect everyone due or overdue and send a reminder. You confirm before it goes, and it’s logged.
- Nothing sensitive in the directoryConcerns about adults are never shown here, not even whether any exist.
KCSIE read and confirmed175 of 186
Priya, pastoral leadTraining up to date
Daniel, deputy DSLLevel 3 due 30 Oct
Tom, teaching assistantKCSIE not confirmed
Leon, supply teacherInducted 2 Sep
Select everyone due or overdueSend training reminder
Reports your governors can read
Completion by group, checks that are missing or expiring, training, and how long it takes to clear new starters. Coming soon: share a counts-only version with governors for a set period, and stop sharing at any time.
Figures about concerns and allegations are counts only, and only case managers can see them.
| Group | People | Complete | Outstanding |
|---|---|---|---|
| Staff | 141 | 100% | None |
| Supply and agency | 9 | 100% | None |
| Volunteers | 14 | 93% | 1 DBS |
| Governors and trustees | 12 | 100% | None |
| Contractors | 10 | 100% | None |
Coming soon Shared with governors, counts only. Two governors can open it until 9 November. Stop sharing
Concerns about adults, kept apart
Low-level concerns, self-reports and allegations about staff, supply, volunteers and contractors are recorded in Staff, separately from pupil records, and only case managers can open them.
DoneReported and headteacher told
DoneLADO consulted
DoneRemoved from site
NowInvestigation
- Only case managers can see themBy default the headteacher and the DSL, and you can share a case with your HR lead. Every view is logged. Other staff see no sign that a concern exists, on any screen.
- A concern about the head goes to the DSLA possible allegation goes straight to the headteacher, unless it’s about the headteacher. Then it goes to the DSL, and the head isn’t given it to manage.
- Low-level concerns don’t get lostWhen the same adult has two or more in six months, Staff points it out. You decide whether together they meet the harm threshold.
- A clear test for allegationsGuidance on screen helps you tell an allegation from a low-level concern, so the LADO is contacted within one working day when it’s needed.
- The case log keeps every stepStrategy discussions, LADO consultation, removal from site and the outcome, recorded in order with who did what. Coming soon: sending updates to the LADO from the case.
- Outcomes in KCSIE’s wordsAn allegation closes as substantiated, malicious, false, unsubstantiated or unfounded, each with its KCSIE meaning on screen. Low-level concerns close with no further action, advice, or training and support.
- Self-reporting is simpleStaff can report their own conduct, as your policy encourages, and it’s handled the same careful way.
Works with the rest of Pupil Protect
Staff is included in every plan. Turn it on when you’re ready. It shares one sign-in and the same staff records, so nobody is typed in twice.
SafeguardA concern a pupil raises about an adult starts on their Safeguard record. The case in Staff links to it, and only you and the DSL can see the link.Shared: pupils, staff and sign-inVisitorsExpected supply staff, volunteers and governors are matched to their entry on the single central record, and anyone missing from it is flagged before they arrive.Shared: checks and badgesConnectLADO contacts are kept in Connect. Coming soon: sending case updates to the LADO securely, with each one in the sharing log.Shared: LADO contactsInsightTrust leads see single central record completeness and training across schools, as counts.Shared: compliance figures
See it with your own school in mind.
A 30-minute demo shaped around your questions and how you keep your single central record today.