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Pupil Protect vs Medical Tracker
Medical Tracker is a medical and incident recording system for schools, with medicines, care plans and a digital accident book. Health in Pupil Protect does the same job alongside Safeguard, so what happens in the medical room sits with the rest of the child’s record.
The main differences are how they connect to safeguarding, and that Health comes with every Pupil Protect plan rather than being bought on its own.
Last checked against published information. Sources
Side by side
| What you need | Pupil Protect | Medical Tracker |
|---|---|---|
| Medical conditions and care plans | Medical conditions, allergies and individual healthcare plans are kept on the child's record in Safeguard, and first aiders see them in Health. | Medical conditions and care plans, linked to EHCPs and other key documents. |
| Medicines | Each medicine is listed with its dose and timing, and can't be given until staff record the parent's consent. Every dose is recorded with what, when and who gave it, and stock goes down with each one. Coming soon: parents giving consent online. | Medication administrations are logged, and parents authorise medicines online. |
| Expiry reminders | An expiring list on Medicines and Medical room today, looking 2 to 8 weeks ahead (4 by default), including the school's spare inhalers and adrenaline pens. Coming soon: reminder notifications. | Four weeks before expiry, including emergency inhalers. Staff qualifications are tracked too. |
| Controlled drugs | A controlled drugs register. Each dose needs a second checker who isn't the person giving it, and entries are never deleted. | Not stated publicly. |
| Head injuries | Checks every 15 minutes after a head injury (alert and talking, headache, sick or dizzy), recorded on the visit with who checked and when. | Not stated publicly. |
| First aid and accidents | Pupils, staff, visitors and near misses, with ACC- and NM- references. Body maps with numbered markers, witness statements, and follow-up actions with an owner and due date. Hotspots by place and time of day. Children's injuries are never photographed. | A digital accident book for incidents and injuries, with full accident investigations. |
| RIDDOR | Flags accidents that may need reporting to the Health and Safety Executive, using the rules for staff and for pupils and visitors. Marking one reported needs the HSE reference, and can't be undone. | Described as RIDDOR, DfE health and safety, and first aid compliant. |
| Telling parents | Wording for each kind of event, in your words, saying what happened and what to watch for, with 48-hour advice after a head injury. Today shows which parents are still to be told, and the first aider records when they were. Coming soon: sending by app, email or text from Pupil Protect. | An email to parents after an incident is recorded. It also pairs with Schoolcomms. |
| Safeguarding | Frequent visits to the medical room are flagged, and a first aider can raise a concern from the visit. It goes to the DSL team in Safeguard, linked to the first aid record. | Partners with CPOMS. It also records mental health concerns. |
| Reports | Accidents this term or last, head injuries and whether parents were told, RIDDOR and hotspots, with filters. Medical room visits also appear in Safeguard reports. | Reports and insights on injuries and incidents. |
| MIS | Arbor, Bromcom, SIMS, iSAMS, ScholarPack, Facility CMIS, Double First Engage, RM Integris, Progresso, Pupil Asset, SchoolBase, PASS and SchoolPod. Synced four times a school day and overnight. | Syncs automatically every 24 hours. Its homepage doesn't name the MIS. |
| Where data is kept | UK data centres. | UK-based data centres, with Amazon Web Services shown. |
| Certification | None yet. We're working towards certification. | Described as "ISO accredited". The standard and certificate number aren't given. |
| Price | Published on our pricing page, per school per year, excluding VAT. One price includes Health and every other Pupil Protect product. | Published. From £389 a year for primary, secondary and boarding schools. Trusts on application. VAT not stated. |
“Not stated publicly” means we couldn’t find it on Medical Tracker’s website. It may still be available, so ask them. If anything here is wrong or out of date, email sales@pupilprotect.co.uk and we’ll correct it.
When Medical Tracker may suit you better
No system is right for every school. These are fair reasons to choose Medical Tracker.
- You only want a medical and accident system, without a safeguarding records system.
- You already use CPOMS and want medical incidents sent to it.
- You use Schoolcomms to message parents.
Moving from Medical Tracker
We bring your records across and your DSL checks them before anything goes live.
Can we bring our medical records across?
Coming soon: importing conditions, medicines and incident history. Until then, keep your Medical Tracker export for past incidents.
Do we pay extra for Health?
No. Health is included in every plan, with Safeguard, which holds each child's conditions, allergies and healthcare plans.
Sources
Medical Tracker is a trademark of its owner. We are not affiliated with them. Checked .
See it next to Medical Tracker.
A 30-minute demo shaped around how you use Medical Tracker today, and what moving would involve.