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Pupil Protect vs Tootoot
Tootoot is best known for giving pupils a confidential way to report worries, and also lets staff record incidents. Pupil Protect is built around the DSL’s record, with pupils, staff and the community all able to report into it.
They overlap on pupil reporting, recording incidents and keeping a chronology, but they start from different places.
Last checked against published information. Sources
Side by side
| What you need | Pupil Protect | Tootoot |
|---|---|---|
| Reporting by pupils | Pupils use the school's link or QR code on any device, without an account. They choose whether to give their name and how to contact them. Reports alert the roles that handle anonymous concerns, by default the DSL and deputy DSL, who attach each one to the pupil's chronology. The form gives Childline's number and says to call 999 in an emergency. | Pupils report confidentially and can message staff. Designated staff can reveal who reported, and every reveal is logged. |
| Logging a concern | Any adult in school, in a couple of minutes. "Help me write this" turns rough notes into a clearer draft to use or dismiss, and keeps the child's words in quotation marks exactly as written. Pupils, parents and anyone else can report through the school's link or QR code, named or anonymously. | Staff record safeguarding and behaviour incidents. |
| The chronology | Every concern, action, contact, meeting and document, in order. A family timeline puts brothers' and sisters' chronologies side by side. | Detailed pupil chronologies. |
| SEND and behaviour | The SEND register, with each pupil's need, stage and classroom adjustments, plus behaviour incidents, achievements, detentions and suspensions from your MIS, or added by hand. All included in Safeguard. Coming soon: provision maps, plan and EHCP documents, and behaviour reports for parents. | Staff record behaviour incidents alongside safeguarding. |
| Body maps | Numbered markers on a body map. Children's injuries are never photographed. | Not stated publicly. |
| Audit trail | Every view, change, export, print and sign-in, searchable in Admin. Entries are never changed or deleted. Anyone opening 20 or more records in 10 minutes alerts admins, and exports or prints between 20:00 and 06:00 are flagged. | A detailed audit log. |
| AI | Writing help, suggested next steps, category suggestions and answers from your own policies. It runs on a model your school controls, inside Pupil Protect or on your own server, so pupil information never goes to an outside AI service. Off until your school switches it on, and only for roles you allow. A person checks everything. | Not stated publicly. |
| MIS | Arbor, Bromcom, SIMS, iSAMS, ScholarPack, Facility CMIS, Double First Engage, RM Integris, Progresso, Pupil Asset, SchoolBase, PASS and SchoolPod. Synced four times a school day and overnight. | Through Wonde. Arbor, Bromcom, SIMS and Compass are named. |
| Where data is kept | UK data centres, including backups. AI runs inside Pupil Protect or on your school's own server, never on an outside AI service. | Data centres in the UK and the EEA. |
| Certification | None yet. We're working towards certification. | Cyber Essentials Plus. |
| Price | Published on our pricing page. One price a year per school, based on roll, excluding VAT. | Published. £400 a year for a primary school and £500 for a secondary, plus VAT. 20% off a three-year subscription. Trusts get a quote. |
“Not stated publicly” means we couldn’t find it on Tootoot’s website. It may still be available, so ask them. If anything here is wrong or out of date, email sales@pupilprotect.co.uk and we’ll correct it.
When Tootoot may suit you better
No system is right for every school. These are fair reasons to choose Tootoot.
- You want pupils to be able to message staff about a worry.
- You want one flat price, not based on pupil numbers.
- You need your supplier to hold Cyber Essentials Plus today.
Moving from Tootoot
We bring your records across and your DSL checks them before anything goes live.
Can we use Tootoot and Pupil Protect together?
Yes. You can keep Tootoot for pupil reporting and record concerns in Pupil Protect. Coming soon: importing reports from Tootoot.
Can we get our records out of Tootoot?
Tootoot's terms say you can ask for a copy of your data. Check your contract length too, as its terms describe a 36-month initial term. Coming soon: importing from a Tootoot export.
Sources
Tootoot is a trademark of its owner. We are not affiliated with them. Checked .
See it next to Tootoot.
A 30-minute demo shaped around how you use Tootoot today, and what moving would involve.