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Pupil Protect vs VPass
VPass is visitor management for schools and workplaces, based in Australia. Visitors in Pupil Protect is built for schools in England and works from the same records as your DSL team.
The main differences are price, the safeguarding steps at the kiosk, and where your data is kept.
Last checked against published information. Sources
Side by side
| What you need | Pupil Protect | VPass |
|---|---|---|
| Who signs in | Visitors, contractors, supply staff, volunteers, governors, inspectors and other professionals, and adults collecting a pupil. Pre-registered visitors type the 6-character code from their email. Coming soon: staff and pupil sign-in, QR codes, PIN, ID cards, ID scanning and document upload. | Visitors by QR code, PIN or pre-registration, with badge printing and document upload. |
| Safeguarding briefing | Visitors read your safeguarding message and see who your DSL is before their badge prints. | Not stated publicly. |
| Watch list | Your DSL, deputy DSL or head adds people who mustn't be admitted or collect a named pupil, and sign-ins are also checked against pupils' "no contact" contacts. On a match, no badge prints and the visitor is asked to take a seat. Reception sees what to do, and the DSL, deputy DSL and head are alerted. | Not stated publicly. |
| Fire roll call | On your phone at the assembly point, shared live with everyone who has it open. It opens on the people not yet seen, and the missing count is logged when you finish. | Evacuation roll call. |
| Single central record | In Staff, with safer recruitment, training records and concerns about adults. | Not stated publicly. |
| MIS | Arbor, Bromcom, SIMS, iSAMS, ScholarPack, Facility CMIS, Double First Engage, RM Integris, Progresso, Pupil Asset, SchoolBase, PASS and SchoolPod. Synced four times a school day and overnight. | Arbor attendance, free on Premium and Enterprise plans. Bromcom is also listed. |
| Where data is kept | UK data centres. | Visitor data in the UK and EU. |
| Certification | None yet. We're working towards certification. | Not stated publicly. |
| Price | Published on our pricing page, per school per year, excluding VAT. One price includes Visitors and every other Pupil Protect product. | Published. From £330 a year billed annually, with an education price of £390 a year for Premium. SMS costs extra. VAT not stated. A 30-day trial. |
| Leaving | Print any pupil's chronology or concern, and download pupils, cases and reports as CSV, at any time at no extra cost. Coming soon: one export of every record and document. | Export on request within 30 days of the contract ending, then deletion. |
“Not stated publicly” means we couldn’t find it on VPass’s website. It may still be available, so ask them. If anything here is wrong or out of date, email sales@pupilprotect.co.uk and we’ll correct it.
When VPass may suit you better
No system is right for every school. These are fair reasons to choose VPass.
- You want a low published price and a free trial.
- You only want visitor management, without a safeguarding records system.
- You want to pay monthly.
Moving from VPass
We bring your records across and your DSL checks them before anything goes live.
Can we keep our visitor history?
VPass exports your data on request within 30 days after your contract ends, so ask before then. Coming soon: importing visitor history into Pupil Protect.
What hardware do we need?
Any tablet with a web browser, paired with a 6-digit code. Badges print through the browser to any printer the tablet can print to. Run the browser in kiosk mode with silent printing switched on to skip the print dialog.
Sources
VPass is a trademark of its owner. We are not affiliated with them. Checked .
See it next to VPass.
A 30-minute demo shaped around how you use VPass today, and what moving would involve.